Project Management Coordinator

Seeking a new career challenge? Then Bermello Ajamil, a Woolpert Company (BA) is seeking you! Bermello Ajamil, a Woolpert Company (BA) is hiring a Project Management Coordinator to join our multi-disciplinary project management teams including those in architecture, civil engineering, planning, interior design, and landscape architecture. This position would be aligned with our office located in Coral Gables, Florida and would support full-time in-person and hybrid working arrangements.

This position reports to the Senior Project Manager and is responsible for assisting with monitoring projects managed by other PMs to ensure that project staff is properly assigned and utilized, and that project budgets are being adhered to. Qualified candidates will be a proactive, self-starter with exceptional written and verbal communication skills. Priority will be given to candidates who [meet specified terms].

As a Project Management Coordinator at Bermello Ajamil, a Woolpert Company (BA), you will:

• Assist Project Managers with project set-up, resource scheduling, budget development, and coordinating with Project Accountants and Project Controls staff to fulfill internal requirements.
• Support Project Managers with scope, schedule, budget tracking, change order processing, invoicing and accounts receivable collections, and monthly progress report development.
• Review project contracts to pull pertinent project information for invoicing, insurance requirements and confidentiality, and coordinate with project team to ensure they are aware of terms.
• Provide subcontract management support to Project Managers by creating and maintaining subconsultant logs, completing forms, gathering scope of work, following up on process for amendments, and reviewing/coding invoices.
• Assist Project Managers with project monitoring & controlling processes, including developing and manage data trackers, update change and issue logs, and other project related support duties as assigned.
• Support the creation, editing, and writing of technical narratives, basis of designs, description statements, etc.
• Set up and manage administration of project Team/SharePoint sites (as requested); manage document control processes through those sites.
• Electronic filing (on servers): being consistent and following document management policies/protocols.
• Run or review reports from financial and accounting data software.
• Support deliverable production including document editorial review, formatting, production, and compilation.
• Handle varying tasks for multiple projects concurrently.
• Work with virtual teams throughout the United States and Europe using organizational process assets (teleconferencing and videoconferencing). Will be expected to organize conference calls with project team members, track action items and notes, and facilitate resolution and follow up actions as needed within the project team.
• Candidate will be required to follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.

• Education: Associate degree in relatable field preferred (Architectural Technology, Civil Engineering Technology, Construction Management Technology, Engineering Technology (mechanical/electrical), for example) or alternately 10 years demonstratable experience in equivalent position in the A/E/C industry.
• Experience: Two (2) to three (3) years of related project coordination experience in architecture/engineering or other professional services, preferred.
• Must be familiar with Deltek Vision or AEG 365 project planning modules.
• Have excellent written and verbal communication skills
• Possess interpersonal and team skills that allow you to work both independently and as a team member with multi-national staff and teams.
• Able to handle ambiguity and drive things to completion with minimal oversight.
• Possess strong organization skills, have the capacity to handle multiple tasks and projects concurrently while demonstrating ability to prioritize workload.
• Able to recognize information deficiencies while having the ability to problem-solve and fill information gaps when needed, and comfortable seeking concurrence on conclusions from senior staff or peers.
• Ownership of quality and accuracy of own work.
• Desire to improve own knowledge and capabilities.
• Possess intermediate to advanced skills in Microsoft Office products, primarily Word, Excel, and PowerPoint
• Basic understanding of scheduling principles and software, or desire to learn, including Microsoft Project.
• Present a superior level of professionalism and discretion in all interactions, both internally and externally to the organization.
• Must be able to travel up to 10% for local, regional, and national clients and projects

Unique Benefits

Certified as a Great Place to Work®, Woolpert is one of the fastest growing architecture, engineering, and geospatial (AEG) companies in the world. With over 60 offices and countless projects around the globe, Woolpert makes a real difference at home and abroad. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including:

• Diverse experiences: Work on meaningful projects that improve quality of life around the world.
• Freedom to work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Unlimited vacation: Take time off when it makes sense for you.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Health, life, vision, and dental insurance: Cover all your medical bases.
• Paid sick time, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more: Choose the benefits that work best for you.

Level up your career with Woolpert. Apply today and join our team to help shape the future of tomorrow!

Why Woolpert?

Woolpert is looking for supportive, goal-oriented, and career-minded individuals who are, or are looking to become, industry leaders in their fields. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value to our clients. When you join us, you'll join a team of experts who are passionate about their work and dedicated to building the next generation of industry leaders. Woolpert embraces progress and innovation, creating limitless opportunities for your career growth.