Woolpert, Inc. is a cutting-edge national architecture, engineering and geospatial (AEG) firm that delivers value to clients by blending site and architectural design excellence with innovative technology and geospatial applications. Woolpert is certified as an Employer of Choice by Great Place To Work®.
JOB TITLE: Project Coordinator II
MARKET/PRACTICE/DISCIPLINE/SECTOR: Aviation/Jviation/Infrastructure
Job Summary: The Project Coordinator provides support to Project Managers to ensure seamless execution of projects.
Essential Functions & Responsibilities:
Coordinate project schedules, resources, and information
The position may work closely with the Missouri Department of Transportation-Aviation Section related to project development and coordination, project documentation, contract administration, grant administration, Requests for Reimbursements and DBE program coordination.
Assist with reproduction of drawings, reports, etc.
Assist with formatting and compiling of preliminary contract documents, special provisions and technical specifications
Assist with formatting of engineer’s report and modification to standards
Compile/submit permits, as needed
Format all out-going correspondence, letters, memorandums
Prepare agendas and sign in sheets
Participate in team meetings and compile meeting minutes
Support on state portal management
Maintain project documentation
Prepare/maintain digital document contro
Review and validate sub invoices
Prepare request for reimbursements and project funding summaries
Review certified payrolls
Prepare federal and state grant applications and sponsor certificates
Bid site management
Prepare/submit DBE and ACDBE programs, goals, reports
Contract management
Ensure project managers needs are met as the project evolves
Assist with resource management
Skills & Proficiencies:
Ability to use independent judgment to fulfill job responsibilities
Flexible and can adapt to change
Strong working knowledge of Microsoft Office programs, primarily Word and Excel
Effective speaking and listening skills
Ability to multitask
Attention to detail
Required Qualifications:
Associate's degree or higher
2+ years of experience in an Administrative Assistant role
Travel:
N/A
Resulting Physical Qualifications:
Must be able to sit for extended periods of time.
Must be able to operate and manipulate standard office equipment.
Must be able to occasionally reach, bend, climb and/or balance.
Must be able to frequently lift and/or move 10 pounds and occasionally lift and/or move up to 40 pounds
Presenting Opportunities and Challenges at Every Turn...
As a firm that recognizes the importance of developing top talent from within, our employees have access to a wide range of training and coaching programs and are rewarded for their achievements through our excellent benefits package and competitive salaries.
Our vision: http://woolpert.com/about-us/
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via-email, the internet or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.
Software Powered by iCIMS
www.icims.com