Project Administrator

Seeking a new career challenge? Then Woolpert is seeking you! Woolpert is hiring a Project Administrator to join our dynamic Project Management Office (PMO) at our Perth, AU office. This position reports to the Projects Controller and is responsible for managing all administrative functions within the Project Management Office. Qualified candidates will have prior experience in a project management environment. Priority will be given to candidates who have 3+ years’ experience in a similar role.

As a Project Administrator at Woolpert, you will:

• Provide comprehensive administrative support to the Project Management Office (PMO)
• Provide pre-sales assistance to the Sales & Marketing team and support other divisions, including Survey, Mapping and Digital Solutions
• Utilize financial and project management tools to effectively monitor and manage project costs, timelines and deliverables
• Assist in the preparation, organization and distribution of essential project documentation, including reports, contracts and schedules.
• Maintain accurate and up-to-date project records and documentation for ease of access and reference.
• Process and review invoices ensuring accuracy in financial reporting and adherence to project budgets
• Ensure clear communication and coordination among all stakeholders, keeping them informed of project progress and key updates

Minimum Requirements 

• Certificate or higher in business
• Experience using Netsuite will be highly regarded
• Must hold permanent and full working rights in Australia
• Demonstrated experience in administrative support to multi-faceted projects
• Ability to take responsibility and accountability for assigned tasks
• Excellent oral and written communication skills
• Ability to work non-standard working hours to provide on-demand customer support
• Demonstrate competence in developing and maintaining sound co-worker relationships.
• Ability and willingness to learn and adopt the various software required to utilise

Preferred Skills and Abilities

• Formal qualifications in business administration / project management
• 3+ years’ experience in a similar role or significant exposure to parts of the role
• Knowledge of best practices around contract administration
• Knowledge of project management software products
• Geospatial experience

Unique Benefits

Certified as a Great Place to Work®, Woolpert is one of the fastest growing architecture, engineering, and geospatial (AEG) companies in the world. With over 60 offices and countless projects around the globe, Woolpert makes a real difference at home and abroad. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including:

• Diverse experiences: Work on meaningful projects that improve quality of life around the world.
• Freedom to work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Unlimited vacation: Take time off when it makes sense for you.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Health, life, vision, and dental insurance: Cover all your medical bases.
• Paid sick time, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more: Choose the benefits that work best for you.

Level up your career with Woolpert. Apply today and join our team to help shape the future of tomorrow!

Interested in joining our team? Send your cover letter and resume (1 document) to recruitment.apac@woolpert.com or apply by clicking the Apply button. Confidentiality assured. Please note only applications with unlimited work rights in Australia need apply; only successful short-listed candidates will be contacted.

Why Woolpert?

Woolpert is looking for supportive, goal-oriented, and career-minded individuals who are, or are looking to become, industry leaders in their fields. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value to our clients. When you join us, you'll join a team of experts who are passionate about their work and dedicated to building the next generation of industry leaders. Woolpert embraces progress and innovation, creating limitless opportunities for your career growth.